Overview of the SMA product

SMA (Safety Measures Auditor) software is purpose built for Auditors of Essential (Fire) Safety Measures – specifically qualified people (auditors) engaged to audit ESM’s and the maintenance of Essential (Fire) Safety Measures.

SMA allows auditors to complete an annual compliance document (ie. Annual Essential Safety Measures Report, Fire Safety Statement, Fire Safety Certificate, etc.) using the information gathered via maintenance records and physical inspections using our mobile inspection app over the compliance period.

The software can also provide the Auditor’s clients (building owners, portfolio managers, etc.) access to a compliance portal to monitor maintenance and audit results.

BCS SmartsHow SMA WorksFull Feature List

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Document Management System

BCS has a smart template engine which allows users to have control of their templates and how they are generated by utilising our integration with Microsoft Word

Cloud-based storage

BCS Office automatically saves all created and polished documents back to cloud storage which means that all data and documents are fully secure, instantly retrievable and available 24/7.

Distribute reports direct to recipients via email

BCS Office gives the user the capability to send finalised reports to clients and other recipients direct via email. Users can easily attach any files to the email with a simply drag and drop.

Generate compliant certifications ready for distribution

BCS Office generates compliant certificates, complete with electronic stamping and signature, in PDF format. It is also equipped to distribute reports direct to clients via email.

Software integration

BCS Office is fully integrated with Microsoft Word, Dropbox, Adobe and iCal. BCS holds a high level of integration capability with other systems and cloud based software.

Calendar feed

Track all your inspection bookings by using the BCS Office calendar feed. Every user can also subscribe to the calendar by syncing either Outlook, Google, iPhone/iPad accounts to the BCS Office calendar.

How SMA Works

Essential Safety Measures

Quickly view all of the essential fire safety measures on a property and the details of each measure, including anniversary dates, statuses of each item (pass, pending, failed), servicing contractor plus much more relevant information

Maintenance Records Audit

Quickly view the frequency, servicing months and service contractor for all of the essential fire safety measures. Use of colour coding allows the user to quickly determine compliance

Portfolio Compliance Dashboard

Building owners, portfolio managers, etc. can access a compliance portal to monitor that maintenance is being completed. They can quickly view and drill down into the detail on critical defects, non-critical defects, non-conformances, etc.. There is also the ability to group properties into portfolios and assign guest access based on a portfolio

Safety Measures Auditor Features and Inclusions

Team Corporate
Standard Invoicing check check
Access Xero Settings Page  check check
Disbursements  check check
Credit Notes  check check
Progressive Revenue Recognition  EP check
Purchase Order  EP check
Expense Claims  EP check
Lock Period  EP check
Xero Tracking Categories  EP EP
Show line lookup on large invoices  EP check
Report - Aged Receivables  check check
Overdue Payment Reminders  check check
Marketing Opt-out  check check
Client Fee Presets EP check
Team Corporate
Account Contact  EP EP
Team Corporate
Attachments  check check
Documents  check check
Microsoft  check check
Signatures  check check
Custom Default Documents  check check
Custom Document Templates  check check
Create Document Categories  check check
Document Tasks and Reminders  check check
Use BCS Sharepoint  check check
Placeholder Documents  check check
PDF Markup, Measure and Stamp check check
Document Status  EP check
Document Reference  check check
Document Reference (Checklist)  check check
Generate All  check check
Document Category Status  EP check
Always Show Manual Document Editing  check check
Document Bulk Actions  check check
Document Subcategories  check check
Team Corporate
Essential Safety Measures Diary check check
Essential Fire Safety Measures  check check
Create EFSM Projects  check check
EFSM Audit Tool Access for Guests  check check
Compliance Guest Portal EP EP
Team Corporate
Calendar Feed  check check
Inspections  check check
Defect Register  check check
Additional inspection observations  check check
Recurring inspections  check check
Team Corporate
Access Project Files  check check
Create Project Files  check check
Custom Project File Numbering  EP check
Emails  check check
Notes  check check
Custom Project File Status Template  check check
Create Subprojects  EP check
Project Name Changes  EP check
Checklist  check check
Checklist table layout  check check
Business Unit  EP EP
Show "Select from contacts" button (planned for future deprecation)  check check
Team Corporate
Custom Fee Presets  check check
Custom Fee Service Rates  check check
Access Quotes  check check
Convert Quote To Project  check check
File Administrator on Project/Quote  check check
Team Corporate
All Projects Report  check check
Open Projects Report  check check
Operations Report  EP check
Booked Inspections  check check
Completed Inspections  check check
Quotes Report  check check
Invoice Status Report  check check
Director  EP EP
Defective Inspection Report  check check
Financial Summary Report  EP check
EP Extension Pack